Finance suite: Payment accounts· Bookkeeping· Invoices· Kiosk· Web shop

Invoices — customer & supplier

Invoice series LF-2026 (per tenant and year) · payment terms 30 days · OCR with Luhn check digit. Paid invoices are automatically posted as vouchers in Bookkeeping.

84 300 kr

Outstanding (12 invoices)

3 450 kr

Overdue (3 invoices)

186 200 kr

Paid last 30 days

28 620 kr

Supplier payables due

6 of 214 invoices

⚠

3 invoices are overdue — 3 450 kr

The reminder cycle handles them automatically. Open the Reminders tab for the queue and escalation.

Invoice no.	Recipient	For	Amount	VAT	Due	Status	OCR
LF-2026-0643	Maria Lönn	Instalment plan 2/6	150 kr	6 %	2026-08-01	Draft	`—`	·
LF-2026-0642	Nordviks BK	Licence renewal (28)	12 450 kr	6 %	2026-07-15	Sent	`3100064295`	·
LF-2026-0641	Sjöstads BK	Affiliation fee 2026	3 200 kr	—	2026-06-30	Paid	`3100064112`	·
LF-2026-0640	Erik Sandvik	Senior licence	450 kr	6 %	2026-06-18	Overdue	`3100064007`	·
LF-2026-0639	Havsbadens PK	Sanction fee District Championship (3 classes)	900 kr	—	2026-07-10	Sent	`3100063990`	·
LF-2026-0638	Björkdala Boule	Licence renewal (18)	8 100 kr	6 %	2026-06-15	Credited	`3100063884`	·

Credited = credit note issued (LF-2026-0638 → CN-2026-0012). Credit notes are numbered sequentially per year.

New customer invoice — invoice no. and OCR are assigned from the series on sending

Recipient * Club or individual member For * Invoice template Template controls logo, colours and payment instructions Invoice date * Payment terms Per-tenant rule; due date is derived Due date (derived) Issuer * Multi-issuer: issuer is separated from debtor; cross-tenant invoices possible Currency ECB reference rate (auto) Captured at issuance for audit traceability in cross-currency scenarios Invoice language Controls the PDF template; English fallback OCR number (auto) Generated from the OCR series with a Luhn check digit Delivery Recipient email Internal note Never shown on the invoice

Invoice lines

Description	Qty	Unit price	VAT	Line amount
				10 800,00
				0,00
				150,00
			Net 10 950,00 · VAT 685,50	11 635,50

View states

Fetching invoices…

Empty

🧾

No invoices match the filter.

Clear the filters or create the first invoice.

Error

Could not fetch invoices.

Network error. Colour is never the only signal: icon + text + colour.

To approve

Approved — to pay

Paid this month

Rejected

Supplier	Invoice no.	OCR	Amount	Due	Expense account	Status
Hallfast AB	HF-10422	`882210044`	15 000 kr	2026-07-31	5010 Premises rent	To approve
Nordisk Boulesport AB	NB-3341	`—`	7 440 kr	2026-07-20	4010 Competition costs	Approved
Kraftnord Energi	KN-99120	`551200871`	2 180 kr	2026-07-05	5020 Electricity	Paid
Tryckeri Åkerlund	TÅ-2214	`—`	3 900 kr	2026-07-12	6150 Printed materials	Rejected

Approval rule: two-person principle above 10 000 kr — the registrar and the approver must be different people. A rejected invoice is returned with a comment.

Supplier * Organisation number Bankgiro / plusgiro Validated against the supplier register Invoice number * OCR / payment reference If OCR is missing, the invoice number is used as reference Invoice date * Due date * Amount incl. VAT * Of which VAT Posted to 2640 Input VAT Expense account * Cost centre (OrgNode) Approver * Two-person principle above 10 000 kr Payment method Attachment (the invoice) * PDF or photo — stored as supporting document in the voucher Note

State — empty approval queue

✅

Nothing to approve.

New supplier invoices land here until the approver has signed off.

Reminder cycle — configuration

Automatic reminders Runs daily; the queue is previewed below Grace period after due date No reminder is sent during the grace period Max number of reminders Schedule (days after due date) One reminder per step Reminder fee Added on steps 2 and 3; follows the Swedish Interest Act Late-payment interest Channel Escalate to debt collection after

Reminder queue (preview)

Invoice	Recipient	Overdue since	Step	Next action	Channel
LF-2026-0640	Erik Sandvik	14 days	Reminder 2 of 3	2026-07-05	Email + push	·
LF-2026-0625	Tallhöjdens BK	9 days	Reminder 1 of 3	2026-07-04	Email	·
LF-2026-0611	Vretby PK	42 days	Escalate to debt collection	2026-07-03	Letter + email	·

Outstanding debt blocks club transfers and licence renewal until the invoice is paid or credited.

Debt collection pipeline

notice_sent

demand_sent

collection_agency

legal

resolved / write_off

Lifecycle: notice_sent → demand_sent → collection_agency → legal → write_off, or resolved when the debt is settled. Escalation to an agency requires a manual decision and an external case reference.

State — delivery failed

⚠

Reminder to Vretby PK bounced (invalid email)

kassor@vretbypk.se was rejected by the receiving server. Update the contact details and send again.

OCR series & bank connection

Bankgiro number * Where OCR payments are directed OCR length Check digit Length digit The second-to-last digit states the OCR length OCR validation at the bank Soft validation requires manual matching of unmatched payments File format for incoming payments Fetch files automatically Daily fetch at 06:00 via the bank's file area Account for unidentified payments

Imported payment files

File	Imported	Entries	Matched	Unmatched
`BGMAX-20260701.txt`	2026-07-01 06:10	38	37	1
`camt054-20260630.xml`	2026-06-30 06:05	22	22	0

Incoming payments

OCR	Amount	Payment date	Matched invoice	Status
`3100064112`	3 200 kr	2026-06-27	LF-2026-0641 · Sjöstads BK	Matched
`3100064007`	200 kr	2026-06-29	LF-2026-0640 · Erik Sandvik	Partially paid
`3100099999`	500 kr	2026-06-30	—	Unmatched
`3100063990`	900 kr	2026-07-01	LF-2026-0639 · Havsbadens PK	Matched

A partially paid invoice stays in the reminder cycle for the remaining amount. Overpayment creates a credit that can be refunded or offset.

🔎 Unmatched payment — 500 kr · OCR 3100099999 · 2026-06-30

Link to invoice The OCR matches no open invoice (soft validation) Alternative action Note

Reading payment file…

Error — file import

BGMAX-20260702.txt could not be parsed.

Line 14: invalid record code. No entries were imported — the file is processed atomically.